INFORMATION ON THE PROCESSING OF PERSONAL DATA
Information pursuant to Art. 13 and Art. 14 of Reg. (EU) 679/2016, so-called GDPR)
Dear Interested,
Below we provide you with some information that we need to bring to your attention, not only in order to comply with legal obligations, but also because transparency and fairness towards the persons concerned is a fundamental part of our activity.
Data controller
The Data Controller of your personal data is Krupps S.r.l., which is responsible to you for the lawful and correct use of your personal data and which you may contact for any information or request at the following addresses:
| VAT Number | IT04251180289 |
| Headquarter | Via Austria 19 – 35127, Padova (PD) – Italia |
| Contact details | 049 7625156, info@krupps.it, krupps@pec.it |
Data Protection Officer
The Data Protection Officer (DPO) can be contacted at the following addresses:
| Contact details | dpo@krupps.com – Xifram S.r.l. |
Data source
The data are communicated by you and/or third parties such as other suppliers and/or collected from publicly accessible sources. Some of these sources are publicly accessible: Yes.
Treatments
Your personal data are collected and processed, by automated, semi-automated and non-automated means, as specified below:
Planning and control activities
| Purpose and legal basis | – Planning of activities, on the basis of: Legitimate interest of the owner in the exercise of the business activity |
| Categories of data | Personal identification data, Contact details, Employment-related data |
| Storage time* | Common data: 10 years from the year of data acquisition |
| Data recipients | Data processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see register of data processors), other persons for whom the communication of data is necessary for the fulfilment of the declared purposes of the data controller |
Management Control
| Purpose and legal basis | – Internal Management Control, based on: Legitimate interest, Exercise of business activity |
| Categories of data | Personal identification data, Contact details, Employment-related dat |
| Storage time* | Common data: 10 years from the year of accrual |
| Data recipients | Data processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see register of data processors), other persons for whom the communication of data is necessary for the fulfilment of the declared purposes of the data controller |
Supplier Management
| Purpose and legal basis | – Establishment and management of the contractual relationship, based on: Execution of a contract and/or pre-contractual measures, Legal obligation, To be specified |
| Categories of data | Biographical data, Contact data, Address data, Payment data |
| Storage time* | Common data: 10 years from the year of termination of the last contract |
| Data recipients | Authorities and public administrations with respect to which there is a legal obligation to communicate, Banks, Data Processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see Register of Data Processors), other entities for which the communication of the data is necessary for the purposes of carrying out the declared purposes of the controller |
Planning and quality control
| Purpose and legal basis | – Planning of activities, based on: Legitimate interest, Exercise of business activity |
| Categories of data | Personal identification data, Contact details, Employment-related dat |
| Storage time* | Common data: 10 years from the year of termination of the last contract |
| Data recipients | Data processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see register of data processors), other persons for whom the communication of data is necessary for the fulfilment of the declared purposes of the data controller |
Accounting
| Purpose and legal basis | – Keeping of accounting records, on the basis of: Legal obligation, To be specified – Tax obligations, on the basis of: Legal obligation, To be specified |
| Categories of data | Biographical data, Contact data, Address data, Payment data, Employment data, Data relating to purchases or use of services |
| Storage time* | Common data: 10 years from the year of termination of the last contract |
| Data recipients | Authorities and public administrations with respect to which there is a legal obligation to communicate, Banks, Data Processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see Register of Data Processors), other entities for which the communication of the data is necessary for the purposes of carrying out the declared purposes of the controller |
Receipt and acceptance of goods
| Purpose and legal basis | – Acceptance of goods, on the basis of: Performance of a contract and/or pre-contractual measures, To be specified |
| Categories of data | Biographical data, Contact data, Address data, Payment data |
| Storage time* | Common data: 10 years from the year of accrual |
| Data recipients | Data processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see register of data processors), other persons for whom the communication of data is necessary for the fulfilment of the declared purposes of the data controller |
Purchase management
| Purpose and legal basis | – Purchase of goods or services, based on: Execution of a contract and/or pre-contractual measures, To be specified |
| Categories of data | Biographical data, Contact data, Address data, Payment data |
| Storage time* | Common data: 10 years from the year of accrual |
| Data recipients | Data processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see register of data processors), other persons for whom the communication of data is necessary for the fulfilment of the declared purposes of the data controller |
Marketing and communication activities
| Purpose and legal basis | – Marketing (market analysis and surveys), Sending of information and/or advertising material, based on the consent of the data subject** |
| Categories of data | Biographical data,Contact data,Address data,Data relating to purchases or use of services,Profiling data |
| Storage time* | Common data: Until consent is revoked. Then processing will be limited to mere storage for 10 years from the year in which consent was revoked |
| Data recipients | Data processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see register of data processors), other persons for whom the communication of data is necessary for the fulfilment of the declared purposes of the data controller |
**The provision of consent is always optional and may be revoked at any time, you may contact the Data Controller using the contact information above.
Reception
| Purpose and legal basis | – Monitoring of people entering the company, on the basis of: Legitimate interest, Protection of company assets, Worker safety, Organisational and production needs – Filtering of telephone calls, on the basis of: Legitimate interest, organisational and production needs |
| Categories of data | Biographical data, Contact data, Address data, Identification/recognition document data |
| Storage time* | Common data: 1 year from the year of data acquisition |
| Data recipients | Authorities and public administrations with respect to which there is a legal obligation to communicate, Data Processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see register of data processors), other entities for which the communication of the data is necessary for the performance of the declared purposes of the data controller |
Management and maintenance of IT systems
| Purpose and legal basis | – Management and maintenance of the network and information systems, based on: Legitimate interest, Legal obligation, Legitimate interest in the protection of the network and information systems; legal obligation limited to the provisions of the regulations on system administrators |
| Categories of data | Access and identification data |
| Storage time* | Common data: 2 years from the year of termination of the contractual relationship for accounts, passwords and user names; 18 months for system administrators’ obligations |
| Data recipients | Data processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see register of data processors), other persons for whom the communication of data is necessary for the fulfilment of the declared purposes of the data controller |
Defence of interests and rights of the owner
| Purpose and legal basis | – Prevent and/or detect possible abuses and defend its rights and interests on the basis of: Legitimate interest, to protect one’s own rights and interests in court or in the preparatory stages of its possible establishment |
| Categories of data | Data useful for the defence of the Controller’s interests and rights |
| Storage time* | Data useful for the defense of the interests and rights of the Controller: The data will be retained for as long as the Controller has an interest in exercising their rights or interests. |
| Data recipients | Authorities and public administrations with respect to which there is a legal obligation to communicate, Data Processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see register of data processors), other entities for which the communication of the data is necessary for the performance of the declared purposes of the data controller |
Data protection compliance management
| Purpose and legal basis | – Personal data protection obligations, based on: Legal obligation, To be specified |
| Categories of data | Biographical data, Contact data, Address data |
| Storage time* | Common data: For as long as strictly necessary to fulfil the purposes |
| Data recipients | Authorities and public administrations with respect to which there is a legal obligation to communicate, Data Processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see register of data processors), other entities for which the communication of the data is necessary for the performance of the declared purposes of the data controller |
Accomodation Management
| Purpose and legal basis | – Accommodation organisation, on the basis of: Execution of a contract and/or pre-contractual measures, To be specified |
| Categories of data | Personal data, Contact data, Employment data, Identification/recognition document data |
| Storage time* | Common data: 10 years from the year of organisation |
| Data recipients | Data processors appointed pursuant to Art. 28 EU Reg. 2016/679 (see register of data processors), Transfer services, Accommodation facilities, other entities for which the communication of data is necessary for the performance of the declared purposes of the data controller |
* In addition to the time required for the accrual of prescriptive periods in relation to reciprocal rights and the retention time of backups.
Automated process
The processing is not based on automated decision-making.
Provision of data
Failure to provide compulsory data may entail legal and contractual consequences, while failure to provide optional data may result in the processing not being carried out or being carried out only partially. Therefore, in the event of failure to provide data, the data subject may not obtain the expected result or may only obtain it partially.
Extra-EU data transfer
The processing of personal data (e.g. storage, archiving and preservation of data on its own servers or in the cloud) will be circumscribed within the areas of circulation and processing of personal data of the countries that are part of the European Union, with an express prohibition to transfer them to non-EU countries that do not guarantee (or in the absence of) an adequate level of protection, or, in the absence of the protection tools provided by the EU Regulation 2016/679 (third country judged adequate by the European Commission, group BCR, model contractual clauses, consent of the data subjects, etc.).
Rights of the data subject
- You have the right, in accordance with Articles 15 et seq. of EU Reg. 2016/679, to request from the Data Controller access to your personal data, as well as its rectification and deletion or oblivion;
- You also have the right to request data portability or restriction of processing;
- You have the right, on grounds relating to your particular situation, to object to processing based on legitimate interests of personal data concerning you;
- You are entitled to see the essential contents of any signed co-ownership agreements;
- For processing based on consent, you have the right at any time to withdraw your consent, without prejudice to the lawfulness of the processing based on the consent given before the withdrawal;
- You may also lodge a complaint with the Italian Data Protection Authority, based in Piazza Venezia 11, 00187 – Rome – protocollo@pec.gdpd.it.
To exercise your rights or to request additional information, you may contact the Controller using the contact information above.
Changes to this information notice
We reserve the right to update our Privacy Policy. We will notify you of changes as we deem appropriate and update the date in this Privacy Policy. We therefore recommend that you consult our Privacy Policy periodically, including by requesting a copy from the Data Controller.
Last updated: 31/07/2024